New re-import process: updated & deleted employees (December 2024)

During the re-import process, many changes might have occurred HRIS and keeping your database up-to-date is a challenging task. With this new release, we guide you through this process making it easy to keep your data in-sync with your HRIS. The following lists all possible steps, but you're only asked what's needed - i.e. what has changed between now and your previous import.

Step 1: New employees

This step hasn't changed to before. You get all employees listed that are identified as new during this import. You can  decide to add them to HRCast, or to exclude them.

Step 2: Deleted employee

If there are deletions on your HRIS you might want to delete those employees on HRCast as well. These employees are listed during this step and you can decide to either keep them, or also delete them from HRCast. Note that those are actual deletions and not contract terminations.

Step 3: Updated employees

If employees have changed in their contractual data you can chose to add those changes to HRCast or to ignore them. For adding them, you can decide between two approaches:

• New contract: This will take incoming data and create a new contract, keeping all non-changed values from the current contract. Use cases for this are:
  • Salary change
  • Position change
  • Organizational changes, like department or supervisor changes
• Overwrite the existing contract: This will take the incoming data and replace the employee's contract with it. The main use case for this are:
  • Corrections that have been performed on your HRIS (e.g. a typo)
  • Postponing a hire / start date